Horizon Europe Programme

Call: HORIZON-MSCA-2023-CITIZENS-01
 
Topic: HORIZON-MSCA-2023-CITIZENS-01-01: European Researchers' Night and Researchers at Schools 2024-2025

Project proposal – Technical description (Part B) 

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Version 2.0
22 March 2023

Structure of the Proposal 

The proposal contains two parts:

•	Part A of the proposal is generated by the IT system. It is based on the information entered by the participants through the submission system in the Funding & Tenders Portal. The participants can update the information in the submission system at any time before final submission.
  
•	Part B of the proposal is the narrative part that includes three sections that each correspond to an evaluation criterion. Part B needs to be uploaded as a PDF document following the templates downloaded by the applicants in the submission system. 

The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal. The submission process consists of 6 steps:

- Step 1: Logging in the Portal 
- Step 2: Select the call, topic and type of action in the Portal
- Step 3: Create a draft proposal: Title, acronym, summary, main organisation and contact details
- Step 4: Manage your parties and contact details: add your partner organisations and contact details. 
- Step 5: Edit and complete web forms for proposal part A and upload proposal part B
- Step 6: Submit the proposal

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Proposal template Part B: technical description

The structure of this template must be followed when preparing your proposal. It has been designed to ensure that the important aspects of your planned work are presented in a way that will enable the experts to make an effective assessment against the evaluation criteria. Sections 1, 2 and 3 each correspond to an evaluation criterion. 
Please be aware that proposals will be evaluated as they were submitted, rather than on their potential if certain changes were to be made. This means that only proposals that successfully address all the required aspects will have a chance of being funded. There will be no possibility for significant changes to content, budget and consortium composition during grant preparation.
 Page limit: The title, list of participants and sections 1, 2 and 3, together, should not be longer than 33 pages. All tables, figures, references and any other element pertaining to these sections must be included as an integral part of these sections and are thus counted against this page limit. The number of pages included in each section of this template is only indicative.
The page limit will be applied automatically. At the end of the document you can see the structure of the actual proposal that you need to submit, please remove all instruction pages that are watermarked.
If you attempt to upload a proposal longer than the specified limit before the deadline, you will receive an automatic warning and will be advised to shorten and re-upload the proposal. After the deadline, excess pages (in over-long proposals/applications) will be automatically made invisible, and will not be taken into consideration by the experts. The proposal is a self-contained document.  Experts will be instructed to ignore hyperlinks to information that is specifically designed to expand the pro
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posal, thus circumventing the page limit. 
Please, do not consider the page limit as a target! It is in your interest to keep your text as concise as possible, since experts rarely view unnecessarily long proposals in a positive light. 
 The following formatting conditions apply. 
The reference font for the body text of proposals is Times New Roman (Windows platforms), Times/Times New Roman (Apple platforms) or Nimbus Roman No. 9 L (Linux distributions).
The use of a different font for the body text is not advised and is subject to the cumulative conditions that the font is legible and that its use does not significantly shorten the representation of the proposal in number of pages compared to using the reference font (for example with a view to bypass the page limit).
The minimum font size allowed is 11 points. Standard character spacing and a minimum of single line spacing is to be used. This applies to the body text, including text in tables.
Text elements other than the body text, such as headers, foot/end notes, captions, formula's, may deviate, but must be legible.
The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers).
This document is tagged. Be careful not to delete the tags; they are needed for processing.

DEFINITIONS 	
Critical risk	A critical risk is a plausible event or issue that could have a high adverse impact on the ability of the project to achieve its objectives.   
Level of likelihood to occur (Low/medium/high): The likelihood is the estimated probability that the risk will materialise even after taking account of the mitigating measures put in place.
Level of severity (Low/medium/high): The relative seriousness of the risk and the significance of its effect.	
Deliverable	A report that is sent to the Commission or Agency providing information to ensure effective monitoring of the project. There are different types of deliverables (e.g. a report on specific activities or results, data management plans, ethics or security requirements). 	
Impacts	Wider long term effects on society (including the environment), the economy and science, enabled by the outcomes of R&I investments (long term). It refers to the specific contribution of the project to the work programme expected impacts described in the destination. Impacts generally occur some time after the end of the project.  
Example: The deployment of the advanced forecasting system enables each airport to increase maximum passenger capacity by 15% and passenger average throughput by 10%, leading to a 28% reduction in infrastructure expansion costs.	
Milestone	Control points in the project that help to chart progress. Milestones may correspond to the achievement of a key result, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if pro
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blems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development. The achievement of a milestone should be verifiable.	
Objectives	The goals of the work performed within the project, in terms of its research and innovation content. This will be translated into the project’s results. These may range from tackling specific research questions, demonstrating the feasibility of an innovation, sharing knowledge among stakeholders on specific issues. The nature of the objectives will depend on the type of action, and the scope of the topic.	
Outcomes	The expected effects, over the medium term, of projects supported under a given topic.  The results of a project should contribute to these outcomes, fostered in particular by the dissemination and exploitation measures. This may include the uptake, diffusion, deployment, and/or use of the project’s results by direct target groups. Outcomes generally occur shortly after the end of the project.
Example:  9 European airports adopt the advanced forecasting system demonstrated during the project.	
Pathway to impact 	Logical steps towards the achievement of the expected impacts of the project over time, in particular beyond the duration of a project. A pathway begins with the projects’ results, to their dissemination, exploitation and communication, contributing to the expected outcomes in the work programme topic, and ultimately to the wider scientific, economic and societal impacts of the work programme destination. 	
Research output	Results generated by the action to which access can be given in the form of scientific publications, data or other engineered outcomes and processes such as software, algorithms, protocols and electronic notebooks.	
Results	What is generated during the project implementation. This may include, for example, know-how, innovative solutions, algorithms, proof of feasibility, new business models, policy recommendations, guidelines, prototypes, demonstrators, databases and datasets, trained researchers, new infrastructures, networks, etc. Most project results (inve
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ntions, scientific works, etc.) are ‘Intellectual Property’, which may, if appropriate, be protected by formal Intellectual Property Rights.
Example: Successful large-scale demonstrator: trial with 3 airports of an advanced forecasting system for proactive airport passenger flow management.	

 Fill in the title of your proposal below.
Title of the Proposal
 The consortium members are listed in part A of the proposal (application forms). A summary list should also be provided in the table below.
[This document is tagged. Do not delete the tags; they are needed for processing.] #@APP-FORM-HECSA@#
List of participants [e.g. 1 page]
Participant No. *	Participant organisation name	Country	
1 (Coordinator)			
2			
3			
* Please use the same participant numbering and name as that used in the administrative proposal forms. 

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Excellence – aspects to be taken into account.
•	Clarity and pertinence of the project’s objectives 
•	Quality of the proposed coordination and/or support measures including soundness of methodology.	
1.	Excellence #@REL-EVA-RE@#
	The following aspects will be taken into account only to the extent that the proposed work corresponds to the description in the work programme.
1.1	Objectives #@PRJ-OBJ-PO@# 
•	Briefly describe the objectives of your proposed work. Why are they pertinent to the action as described in the work programme? Are they measurable and verifiable? Are they realistically achievable? 
#§PRJ-OBJ-PO§#
1.2	Coordination and/or support measures and methodology  #@CON-MET-CM@# #@COM-PLE-CP@# 
•	
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 Describe the main ideas on which the proposal relies;
•	Indicate the topics considered, the various disciplines involved;
•	Describe the stakeholders (local/regional/national authorities, funding agencies, companies, etc.) and their engagement; 
•	Describe and explain the overall methodology, including the concepts, models and assumptions that underpin your work. Explain how this will enable you to deliver your project’s objectives. 
	This section should be presented as a narrative. The detailed tasks and work packages are described below under ‘Implementation’. 
#§CON-MET-CM§# #§COM-PLE-CP§#
2.	Impact #@IMP-ACT-IA@#
Impact – aspects to be taken into account.
•	Credibility of the pathways to achieve the expected outcomes and impacts specified in the work programme, and the likely scale and significance of the contributions due to the project.
•	Suitability and quality of the measures to maximise expected outcomes and impacts, as set out in the dissemination and exploitation plan, including communication activities.	
The results of your project should make a contribution to the expected outcomes set out for the work programme topic over the medium term, and to the wider expected impacts set out in the ‘destination’ over the longer term. 
In this section you should show how  your project could contribute to the outcomes and impacts described in the work programme, the likely scale and significance of this contribution, and the measures to maximise these impacts.		
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2.1		Project’s pathways towards impact
•	Provide a narrative explaining how the project’s results are expected to make a difference in terms of impact, beyond the immediate scope and duration of the project. 
(a)	Briefly describe the specific problems or opportunities that triggered this project, including the needs of specific stakeholders, end-users or citizens.
(b)	Describe the unique contribution your project results would make towards (1) the expected impacts, and (2) the outcomes as specified in the work programme.   
	Be specific, referring to the effects of your project. 
	State the target groups that would benefit from the project.
(c)	Give an indication of the scale and significance of the project’s contribution to the expected outcomes and impacts, should the project be successful.  Provide quantified estimates where possible and meaningful.
	Explain your baselines, benchmarks and assumptions used for those estimates. Wherever possible, quantify your estimation of the effects that you expect from your project. Explain assumptions that you make, referring for example to any relevant studies or statistics. 
	Your estimates must relate to this project only - the effect of other initiatives should not be taken into account.
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2.2	Measures to maximise impact - Dissemination and communication #@COM-DIS-VIS-CDV@#
•	Describe the planned measures to maximise the impact of your project expected outcomes and impacts, including dissemination and communication activities by providing a first version of your ‘plan for the dissemination and exploitation including communication activities’ (The plan consists of the information provided on the 5 points indicated below).
	Indicate the estimated overall number of people likely to be made aware of your European Researchers' Night event and its objectives, the estimated overall number of attendees expected. As well as the estimated number of pupils reached by the activities at schools. 
	Describe the involvement of researchers. Involvement of researchers funded by Horizon Europe or previous Framework Programmes, notably by the Marie Skłodowska-Curie Actions is encouraged.
	If relevant, indicate partnerships and coordination at regional, national or cross-border levels with other initiatives (whether similar or not);
	Explain how the European Researchers’ Night will be highlighted as a European (and Europe-wide) event and how you will promote the European Union and its impact on citizens’ daily life in the most appropriate way, according to the set-up and the configuration of the event, its location and its activities.
	Describe your dedicated promotion of the Researchers at Schools activities, particularly towards schools and other pedagogical and educational centres.
#§COM-DIS-VIS-CDV§# #§IMP-ACT-IA§#
3.	Quality and efficiency of the implementation #@QUA-LIT-QL@# #@WRK-PLA-WP@#
Quality and efficiency of the implementation – aspects to be taken into account
‒	Quality and effectiveness of the work plan, assessment of risks, and appropriateness of the effort assigned to work packages, and the resources overall.
‒	Capacity and role of each participant, and extent to which the consortium as a whole brings together the necessary expertise.	

3.1	Work plan and resources 
Please provide the following:
•	brief presentation of the overall structure of the work plan;
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•	timing of the different work packages and their components (Gantt chart or similar);
•	graphical presentation of the components showing how they inter-relate (Pert chart or similar).
•	detailed work description, i.e.:
o	a list of work packages (table 3.1a);
o	a description of each work package (table 3.1b);
o	a list of deliverables (table 3.1c);
	Give full details. Base your account on the logical structure of the project and the stages in which it is to be carried out. The number of work packages should be proportionate to the scale and complexity of the project.
	You should give enough detail in each work package to justify the proposed resources to be allocated and also quantified information so that progress can be monitored, including by the Commission
	Please make sure the information in this section matches the costs as stated in the budget table in section 3 of the application forms, and the number of person months, shown in the detailed work package descriptions.
•	a list of milestones (table 3.1d);
•	a list of critical risks, relating to project implementation, that the stated project's objectives may not be achieved. Detail any risk mitigation measures. You will be able to update the list of critical risks and mitigation measures as the project progresses (table 3.1e);
•	a table showing number of person months required (table 3.1f);
•	a table showing description and justification of subcontracting costs for each participant (table 3.1g)
•	a table showing justifications for ‘purchase costs’ (table 3.1h) for participants where those costs exceed 15% of the personnel costs (according to the budget table in proposal part A);
•	if applicable, a table showing justifications for ‘other costs categories’ (table 3.1i). 
•	if applicable, a table showing in-kind contributions from third parties (table 3.1j)
3.2	Capacity of participants and consortium as a whole #@CON-SOR-CS@# #@PRJ-MGT-PM@# 
 The individual participants of the consortium are described in a separate section under Part A. There is no need to repeat that information here. 
•	Describe the consortium. How does it match the project’s objectives, and bring together the necessary knowledge. 
•	
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Describe how the members complement one another.
•	In what way does each of them contribute to the project? Show that each has a valid role, and adequate resources in the project to fulfil that role. 
#§CON-SOR-CS§# #§PRJ-MGT-PM§#

Tables for section 3.1
 Use plain text for the tables in section 3.1. If the proposal is invited to start Grant Agreement preparation, these tables will have to be encoded in the grant management IT tool, where no graphics or special formats are supported. 
Table 3.1a: 	List of work packages (the ones inserted in the list are recommended, you are welcome to insert additional work packages or to use different work packages).

Work package No	Work Package Title	Lead Participant No	Lead Participant Short Name	Person-Months	Start Month	End month	
1	Awareness campaign						
2	Activities during the NIGHT						
3	Researchers at Schools activities						
4	Impact assessment						
5	Management						

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Table 3.1b:	Work package description 
For each work package: 
Work package number 		
Work package title		
 Participants involved in each WP and their efforts are shown in table 3.1f. Lead participant and starting and end date of each WP are shown in table 3.1a.)
Objectives 

Description of work (where appropriate, broken down into tasks), lead partner and role of participants. Deliverables linked to each WP are listed in table 3.1c (no need to repeat the information here).

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Table 3.1c:	List of Deliverables
Only include deliverables that you consider essential for effective project monitoring. 
Number	Deliverable name	Short description	Work package number 	Short name of lead participant 	Type	Dissemination level	Delivery date
(in months)	

					
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KEY 
Deliverable numbers in order of delivery dates. Please use the numbering convention <WP number>.<number of deliverable within that WP>. 
For example, deliverable 4.2 would be the second deliverable from work package 4.

Type: 
Use one of the following codes: 
R:	Document, report (excluding the periodic and final reports) 
DEM:	Demonstrator, pilot, prototype, plan designs 
DEC:	Websites, patents filing, press & media actions, videos, etc.
DATA:	Data sets, microdata, etc.
DMP: 	Data management plan
ETHICS:	Deliverables related to ethics issues.  
SECURITY: Deliverables related to security issues
OTHER: Software, technical diagram, algorithms, models, etc.

Dissemination level: 
Use one of the following codes: 
PU – Public, fully open, e.g. web (Deliverables flagged as public will be automatically published in CORDIS          project’s page)
SEN – Sensitive, limited under the conditions of the Grant Agreement	
Classified R-UE/EU-R – EU RESTRICTED under the Commission Decision No2015/444
Classified C-UE/EU-C – EU CONFIDENTIAL under the Commission Decision No2015/444
Classified S-UE/EU-S – EU SECRET under the Commission Decision No2015/444

Delivery date
Measured in months from the project start date (month 1)	

Table 3.1d:	List of milestones 
Milestone number	Milestone name	Related work package(s)	Due date (in month)	Means of verification	

					

KEY
Due date
Measured in months from the project start date (month 1)

Means of verification 
Show how you will confirm that the milestone has been attained. Refer to indicators if appropriate. For example: a laboratory prototype that is ‘up and running’; software released and validated by a user group; field survey complete and data quality validated.	

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Table 3.1e:	Critical risks for implementation #@RSK-MGT-RM@#
Description of risk (indicate level of (i) likelihood, and (ii) severity: Low/Medium/High)	Work package(s) involved	Proposed risk-mitigation measures	

			

Definition critical risk: 
A critical risk is a plausible event or issue that could have a high adverse impact on the ability of the project to achieve its objectives. 

Level of likelihood to occur: Low/medium/high
The likelihood is the estimated probability that the risk will materialise even after taking account of the mitigating measures put in place.

Level of severity: Low/medium/high
The relative seriousness of the risk and the significance of its effect.	
#§RSK-MGT-RM§#

Table 3.1f: 	Summary of staff effort
Please indicate the number of person/months over the whole duration of the planned work, for each work package, for each participant. Identify the work-package leader for each WP by showing the relevant person-month figure in bold.
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	WPn	WPn+1	WPn+2	Total Person-
Months per Participant	
Participant Number/Short Name 					
Participant Number/
Short Name 					
Participant Number/
Short Name 					
Total Person Months					

Table 3.1g:	‘Subcontracting costs’ items 

For each participant describe and justify the tasks to be subcontracted (please note that core tasks of the project should not be sub-contracted).

Participant Number/Short Name	
	Cost (€)	Description of tasks and justification	
Subcontracting 			

Table 3.1h:	‘Purchase costs’ items (travel and subsistence, equipment and other goods, works and services) 

Please complete the table below for each participant if the purchase costs (i.e. the sum of the costs for ’travel and subsistence’, ‘equipment’, and ‘other goods, works and services’) exceeds 15% of the personnel costs for that participant (according to the budget table in proposal part A). The record must list cost items in order of costs and starting with the largest cost item, up to the level that the remaining costs are below 15% of personnel costs.
Participant Number/Short Name	
	Cost (€)	Justification	
Travel and subsistence 			
Equipment 			
Other goods, works and services			
Remaining purchase costs (<15% of pers. Costs)			
Total			

Table 3.1i:	‘Other costs categories’ items (e.g. internally invoiced goods and services)

Please complete the table below for each participant that would like to declare costs under other costs categories (e.g. internally invoiced goods and services), irrespective of the percentage of personnel costs. 
Participant Number/Short Name	
	Cost (€)	Justification	
Internally invoiced goods and services			
…			

Table 3.1j:	‘In-kind contributions’ provided by third parties

Please complete the table below for each participant that will make use of in-kind contributions (non-financial resources made available free of charge by third parties). In kind contributions provided by third parties free of charge are declared by the participants as eligible direct costs in the corresponding cost category (e.g. personnel costs or purchase costs for equipment). 
Participant Number/Short Name	
Third party name	Category	Cost (€)	Justification	
	Select between
Seconded personnel
Travel and subsistence
Equipment
Other goods, works and services
Internally invoiced goods and services 			
				
#§QUA-LIT-QL§# #§WRK-PLA-WP§#

ANNEXES TO PROPOSAL PART B 

You are required to download and fill in a Detailed Budget Table, the template is available in the same location where you download the part B template. The annex must be uploaded as separate document in the submission system.

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Proposal template Part B: technical description

Title of the Proposal
[This document is tagged. Do not delete the tags; they are needed for processing.] #@APP-FORM-HECSA@#
List of participants
Participant No. *	Participant organisation name	Country	
1 (Coordinator)			
2			
3			
…			

1.	Excellence #@REL-EVA-RE@#
1.1	Objectives #@PRJ-OBJ-PO@#
Insert here text for your proposal

#§PRJ-OBJ-PO§#
1.2	Coordination and/or support measures and methodology #@CON-MET-CM@# #@COM-PLE-CP@#
Insert here text for your proposal

#§CON-MET-CM§# #§COM-PLE-CP§# #§REL-EVA-RE§# 
2.	Impact
2.1	Project’s pathways towards impact
Insert here text for your proposal

2.2	Measures to maximise impact – Dissemination and communication #@COM-DIS-VIS-CDV@#
Insert here text for your proposal
#§COM-DIS-VIS-CDV§# #§IMP-ACT-IA§#

3. Quality and efficiency of the implementation #@QUA-LIT-QL@# #@WRK-PLA-WP@#
3.1	Work plan and resources 
Insert here text for your proposal

3.2	Capacity of participants and consortium as a whole #@CON-SOR-CS@# #@PRJ-MGT-PM@#
Insert here text for your proposal

#§CON-SOR-CS§# #§PRJ-MGT-PM§#

Tables for section 3.1
Table 3.1a: 	List of work packages
Work package No	Work Package Title	Lead Participant No	Lead Participant Short Name	Person-Months	Start Month	End month	

							

Table 3.1b:	Work package description 
For each work package: 
Work package number 		
Work package title		

Objectives 

Description of work 

	

Table 3.1c:	List of Deliverables  

Deliverable (number)	Deliverable name	Work package number 	Short name of lead participant 	Type	Dissemination level	Delivery date
(in months)	

							

Table 3.1d:	List of milestones 

Milestone number	Milestone name	Related work package(s)	Due date (in month)	Means of verification	

					

Table 3.1e:	Critical risks for implementation #@RSK-MGT-RM@#

Description of risk (indicate level of (i) likelihood, and (ii) severity: Low/Medium/High)	Work package(s) involved	Proposed risk-mitigation measures	

			
			
#§RSK-MGT-RM§#
Table 3.1f: 	Summary of staff effort

	WPn	WPn+1	WPn+2	Total Person-
Months per Participant	
Participant Number/Short Name 					
Participant Number/
Short Name 					
Participant Number/
Short Name 					
Total Person Months					

Table 3.1g:	‘Subcontracting costs’ items 

Participant Number/Short Name	
	Cost (€)	Description of tasks and justification	
Subcontracting 			

Table 3.1h:	‘Purchase costs’ items (travel and subsistence, equipment and other goods, works and services) 

Participant Number/Short Name	
	Cost (€)	Justification	
Travel and subsistence 			
Equipment 			
Other goods, works and services			
Remaining purchase costs (<15% of pers. Costs)			
Total			

Table 3.1i:	‘Other costs categories’ items (e.g. internally invoiced goods and services)

Participant Number/Short Name	
	Cost (€)	Justification	
Internally invoiced goods and services			
…			

Table 3.1j:	‘In-kind contributions’ provided by third parties

Participant Number/Short Name	
Third party name	Category	Cost (€)	Justification	
	Select between
Seconded personnel
Travel and subsistence
Equipment
Other goods, works and services
Internally invoiced goods and services 			

#§QUA-LIT-QL§# #§WRK-PLA-WP§#